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TOWN OF FOND DU LAC FOND DU LAC COUNTY MONTHLY MEETING MARCH 8, 2010 7:00 PM The Monthly Meeting was called to order by Chairman Harold Manske. Present were Chairman Manske, Supervisors Phyllis Giese and LeRoy Schmitz, Clerk Patti Supple, Treasurer Jody Roffers, Attorney John St. Peter, Chris Kaempfer and various Town residents. Confirmation was made of open meeting notice. Minutes from the previous meeting were amended to correct a name in paragraph 5 to Bob Streblow. There were no public comments. The Utility projects in the proposed apartment complex were discussed. Chris Kaempfer noted that there are advantages and disadvantages to both the public and private systems proposed. He noted that the Department of Commerce regulates the private system and the DNR would regulate a public system. There is better maintenance control on a public system. Chairman Manske noted that meters can keep track of flow measures which can be used to check the system. Mr. Kaempfer stated that public systems are more common. There is plenty of water available for this project and future projects, both industrial and private. After reviewing both options, Mr. Kaempfer stated that the public system provides more control for the municipality in case of leaks in the lines, and allows for the looping of lines for better service flow. Mr. Boysa reported that they would prefer a private system. The concern over maintenance of the system as a private entity was discussed. It was determined that a metering system would be needed to allow for checking the system and an easement would be needed to allow the Town to inspect the lines periodically. The sanitary sewer system could also be private. This would save on installation costs for the developer. The same concerns as the water maintenance would need to be addressed. In the development agreement, probably in section 2 page 2, it would be stated that the Town would have access/easement to inspect the systems and make repairs as needed. Charges for non-compliance or lack of repairs would be charged back to the owner. (This agreement would transfer to future owners.) A metering system would also be added to check flows of on sewer and water lines. It was recommended that Attorney St. Peter add the private system requirements to the development agreement. Mr. Boysa requested the Town reconsider its stand on a private well for irrigation purposes and maintenance of water level in the ponds. He noted that they have tried to use runoff to fill and maintain the ponds, but this is not feasible. He added they are willing to pay the municipal water costs to initially fill the ponds, but would like to use the well for maintenance. He added he is concerned about the safety around the ponds if water levels fall below the safety shelves on the ponds. He also noted they would like to maintain the appearance of the area by keeping the ponds filled. Mr. Kaempfer noted that the installation of one irrigation well would not be an issue for the water table and would probably be drawn from the sandstone which is not usually potable water. Mr. Boysa added this would not be a high capacity well and would not be run on a daily basis. This matter was tabled at this time. Mr. Kaempfer noted hat the SCADA system improvements must be approved in order to be operational when the Tower is ready for use. Motion was made and seconded to approve the SCADA system improvements. Motion carried. The chlorinator issue will be addressed as soon as the easement issues are resolved. Status report # 21 was presented. The CSM for the Ford property was presented. The Planning Committee and Gremmer Engineering recommendations were reviewed. The main concern was the lack of a second access to the remaining residentially zoned Ford property. The Planning Committee’s dedicated road easement on the east side of the property was not considered a viable option. In addition, the potential of access over the McDonald or Wright properties was considered to be too risky since neither site is considering development at this time. It was decided to table approval of the CSM until the April meeting when the Development agreement is finalized, the Gremmer recommendations are added, the Planning Committee recommendations are added and the map shows the Ford access road onto Esterbrook Road. Residents in the area again expressed concerns over the development on such a large scale with the concerns over traffic flow onto Highway 23. It was recommended Mr. Boysa proceed with plans for a private water and sewer system. The well issue was discussed. While all board members were uncomfortable with a private well, Chairman Manske noted the ponds need to maintain their depth in order for the safety shelves to be viable. A “float” could be added to the well/pond to allow for automatic shut off of water once the ponds reach a proper level. Mr. Kaempfer noted the well usage would be comparable to two private home wells. Motion was made by Supervisor Schmitz and seconded by Chairman Manske to allow the construction of a well due to potential safety issues, but the initial filling of the ponds would be with municipal water. Motion carried with 2 aye, Giese nay. The CSM, development agreement and other plans should be updated with the recommendations from the various boards. Plans will be reviewed at the April meeting. It was recommended that Mr. Boysa check with the Village of North Fond du Lac concerning the purchase of water. The letter from Mr. and Mrs. Ryan Waldschmidt was put on record. Concerns included the added traffic and the potential for more police and fire calls to the area. Mr. Boysa maintained that applicants are screened for credit, criminal and sexual predator offenses. A full-time manager is on site as well as maintenance workers and yard workers. The ambulance service agreement with the City of Fond du Lac was discussed. It was noted that rates will increase. After long negotiations with the City it was determined the City would raise rates at $3.00 per year for the next 7 years to bring Town rates in line with the City rates. Motion was made and seconded to approve the Ambulance Service Agreement with the City. Motion carried. Service with other municipalities for ambulances will be reviewed for cost savings in the future. The purchase of a one ton truck and plow for Town use was discussed. Cost of the truck will be @ $40,453.00 from Les Stumpf Ford and the box with hydraulic system @ $8425.00 from Monroe and the plow package @ $5555.00 from Kelly’s Repair. Motion was made and seconded to approve the purchase of the truck, box and plow with one more bid on the plow being considered. Motion carried. Money for the purchase will be from the Road, Bridge, Culvert & Eq. fund with money set aside for the upgrade to the Martin Road Bridge. (This money set aside for the Martin Road bridge will not be used due to the fact the City is paying for the bridge upgrade.) Motion was made and seconded to approve the Resolution approving the Annual Stormwater Report and its submission to the DNR. Motion carried. As stated above, the Annual Stormwater Report has been completed and will be submitted to the DNR. A flier on the NEWSC stormwater management activities was provided to residents. No meetings attended. The Planning Committee will be meeting to review plans for a cellular tower on Reinhardt Road, a burning ordinance and firearms ordinance. No Board of Appeals meetings are scheduled. No annexations or road projects or CSM’s. There is a 3” drop in Canterbury Drive due to a water main sawcut. Motion was made and seconded to approve the change from a provisional operator’s license to a regular license for Lindsey Gorka. Motion carried. Sanitary Districts #3 and #6 will meet on March 16, 2010 at 5:00 pm. There is a FDL County Economic Development dinner . There is a meeting on March 11, 2010 at MPTC on the Winnebago Drive project. Supervisor Schmitz noted there are new conversion fees for selling farmland and taking it out of production. There are meetings concerning the Highway 23 and 151 bypass upgrades. FINANCIAL REPORT: FEBRUARY 2010 General Account received: $663,796.08 Orders: 657,585.98 Balance: 35,054.51 CD: $525,000.00 Road, Bridge, Culvert & Eq.: $393,425.30 Park: $6676.92 CD: $15,084.42 Recycling: $1.00 Motion was made and seconded to approve the Financial Report. Motion carried. PAYMENT OF BILLS: Bills: $71,465.02 Wages: $11,639.39 Motion was made and seconded to approve the Payment of Bills. Motion carried. Motion was made and seconded to adjourn. Motion carried. Submitted by Patti Supple, Town Clerk
Archive of Past Meeting Minutes