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October 12, 2009 Monthly Meeting
TOWN OF FOND DU LAC FOND DU LAC COUNTY MONTHLY MEETING OCTOBER 12. 2009 7:00 PM The Monthly Meeting was called to order by Chairman Harold Manske. Present were Chairman Manske, Supervisors Phyllis Giese and LeRoy Schmitz, Clerk Patti Supple, Treasurer Jody Roffers, Attorney John St. Peter, Chris Kaempfer and various Town residents. Confirmation was made of open meeting notice. Minutes from the previous meeting were approved as presented. Fire Chief Craig Sanborn reported that the Fire Department needs to replace the Equipment Truck due to new mandates. Cost is estimated at $285,745.00. After discussion, it was determined that the Fire Chief would need, for comparison, to get several estimates on trucks with the same features. If the truck is not purchased outright, there is a lease to own program offered. At this time, the Town has $150,000.00 set aside for fire department equipment upgrades. Tom Mieklejohn presented plans for remodeling the Ally’s furniture building and parking lot expansion. The plans are to make offices for an insurance business in the existing building. While the plans need to go before the Planning Commission, Mr. Mieklejohn is requesting that his company be allowed to go ahead with the parking lot expansion in order to complete the job before the asphalt plant closes. After discussion, motion was made and seconded to allow the initial grading to be done in the yellow area designated on the plans. This approval is contingent on the Planning Committees recommendations and is at the owners risk for possible revisions to the plans or final plans not being approved. All work would have to be returned to its original state if the plans are not presented and approved. Motion carried. Chris Kaempfer presented Contract revision #10 for the engineering services between the Town and Kaempfer & Associates for the water system improvements. Added cost would be $1900.00 plus $22,300.00. Contract Revison #11 was presented for engineering services between the Town and Kaempfer & Associates for added services at a cost of $10,900.00. After discussion and review, motion was made and seconded to approve both Contract Revision # 10 and #11. Motion carried. Chairman Manske questioned the need for 7 engineers on every project and the added cost to pay each engineer. A summary of the budgeted amount for engineering services and the actual cost was requested from Chris Kaempfer. Contract Revisions #3 and #4 were presented. They entail work between the Village and the Town for the water tower. Added costs are @ $7000.00 and $11,100.00. Some of the costs entail the need for a chlorinator on the Town’s lines to maintain the proper chlorine levels. Cost of the chlorinator is $60,940.00. This is considered a Town expense, since it involves inadequate chlorine levels in the Town lines. Motion was made and seconded to approve contract revisions #3 and #4. Motion carried. Change Order CO1600802-06 for the installation of the water main at the northeast corner of the intersection of Brown Road and Esterbrook Road was presented. Cost of the change is $9400.00. Rick Schneider of Town & Country stated that the actual cost to the Town should be about $1500.00 and that the additional cost should not be paid by the Town due to lack of communication and delay in relaying approval for the change to Town & Country. If the work could have been done as soon as the initial change was requested, and the ditches still opened, the cost would have been less. After discussion, motion was made and seconded to approve the change order since the work was already completed. Motion carried. The cost of the project will be reviewed and “chain of command” work orders will be reviewed. Motion was made and seconded to approve Payment Requests PR1600802-06 for the Distribution System Improvements, PR1600802-07 for the Distribution System, and PR1600901-02 for the Brown Road Transmission Line. Motion carried. Status Report #18 was presented. After review, motion was made and seconded to approve the addition of Town Sanitary District #6 as an additional party to the 2000 Waste Water Agreement. Motion carried. The compensation for Town employees was reviewed. Motion was made and seconded to approve the following changes: Roadman Ronald Schmidt : additional $.50 per hour, Savings bond of $1000.00, $50.00 gift cards for Thanksgiving and Xmas. James Supple: permits, additional $1.00 per hour Ron Davis: additional $.25 per hour, Rob Giese: additional $.25 per hour, and Tim Schrage: no change Motion carried. Motion was made and seconded to approve the Memorandum of Understanding for the Voter Registration system with the County. Motion carried. The grant for Fire Department radio upgrade will cover all but @ $11,100.00. Motion was made and seconded to approve payment of the $11,100.00 for the additional cost. Motion carried. Since no one from Schmitty’s was present to update the parking lot and lighting situation, it was decided that a letter be sent giving the owners 10 days from the date of the letter to replace the buffer onto Garden Drive and to dim the lighting. After review of the cost of the dry hydrant costs in Stillwater Estates, motion was made and seconded to return to Mashuda Contractors the value of the CD and interest minus the cost of the dry hydrant. Motion carried. Mr. Mathweg is disputing the right of the Town to install sewer and water in the Esterbrook Estates Addition 1 additions. Therefore, there is no final agreement to sign. The Town was dismissed from the Clary/Mathweg fence review. Judge Nuss has authorized the Town to receive the escrowed monies from Harry Schmitz. The topic for Stormwater Management is “Managing Leaves & Trimmings.” The Planning Committee will be meeting to review the Ally’s Furniture remodeling plans, and the outdoor burner ordinance. There are no plans for a Board of Appeals meeting. No annexations, CSM’s or licenses. There is work being done on Brown Road. Sanitary District # 3 will be meeting on November 23, and Sanitary District #6 on October 26. Chairman Manske reported that the ambulance service with the City of Fond du Lac will increase $5.00. He also reported that FDLCo. EDC will be having a dinner Clerk Supple reported that the Oakfield School District will be having a referendum on the ballot. Absentee ballots can be requested from her, and voting for Town residents will be at the Byron Town Hall. On November 6 from noon to 4 pm the County will hold a Clean Sweep for hazardous waste. FINANCIAL REPORT: September 2009 General Account received: $391,259.50 Orders: 502,258.02 Balance: 30,218.22 CD: $390,000.00 Road, Bridge, Culvert & Eq.: $6723.24 CD: $550,000.00 Park: $4392.95 CD: $15,014.38 Recycling: $1.00 Motion was made and seconded to approve the Financial Report. Motion carried. PAYMENT OF BILLS: Bills: $50,426.65 Wages: $10,941.08 Motion was made and seconded to approve the Payment of Bills. Motion carried. Motion was made and seconded to adjourn. Motion carried. Submitted by Patti Supple, Town Clerk
Archive of Past Meeting Minutes